In most small businesses, "HR" is a folder of spreadsheets: one for holidays, one for hours, an inbox full of payslip PDFs and a drawer of contracts nobody remembers the expiry dates of. It works until it does not: a labour inspection asks for the working-time records, an employee claims days they already took, or the March payslip gets forwarded to the wrong person.
NAiOS RRHH is the HR layer of your business inside NAiOS: every employee file, the working-time register, holidays and absences, and a portal where each person clocks in and receives their payslip with acknowledgement of receipt. All of it connected to the rest of the platform — the calendar, the spreadsheets, the forms and the AI chat.
What it solves, piece by piece
The employee file, finally in one place
Every employee has a card: contract details, weekly hours, position, ID number and their documents — signed contract, qualifications, medical check-ups. Documents can carry an expiry date, and the system warns you 30 days before a medical check or a certificate lapses. No more discovering during an audit that the safety training expired eight months ago.
The working-time register the law requires
In Spain, a daily working-time register has been mandatory since 2019 (art. 34.9 of the Workers' Statute), and half the SMEs out there still fill it in from memory at the end of the month. In NAiOS RRHH each employee clocks in and out from their portal, with one big button that works just as well on a phone. Managers see in real time who is clocked in, the monthly report compares everyone's hours against their contracted schedule, and one click exports the month to a NAiOS Office spreadsheet ready to file or send.
Holidays and absences without email ping-pong
Employees request holidays or report sick leave from their portal; their manager approves or rejects with one click — nothing approves itself. Everyone sees their remaining balance at all times, and approved absences show up automatically in NAiOS Calendar: whoever is about to schedule a meeting sees that Marta is on holiday before inviting her, not after.
The payslip portal, with acknowledgement of receipt
Payslip PDFs are uploaded once — individually or in a batch — and the system delivers each one to the right employee by matching the ID number in the file name against their card. Each person sees only their own, downloads them from their portal and confirms receipt, so the company knows exactly who has received what. Not one more PDF by email, not one more payslip in the wrong inbox.
And one design decision we would rather tell you ourselves: NAiOS RRHH does not calculate payroll. Spanish payroll — collective agreements, contribution bases, income tax, social security — is the territory of the specialised software your advisor already uses. NAiOS organises everything that happens around the payslip, which is where the real time gets lost, and leaves the calculation to those who do it well.
New hires through a form
Connect a NAiOS Forms form to your company and new hires register themselves: the new person fills in name, ID, email and position, and their employee card is created automatically with the portal invitation already sent. If the email already belongs to an active employee, the system does not duplicate anything: it warns you and leaves things alone.
A copilot that knows your team
The panel ships with a built-in AI assistantAI CopilotAI Assistant integrated into work tools that answers with your real data, not generalities:
- "Who is clocked in right now?"
- "Do the month-end report: hours per person against their contract"
- "Which holiday requests are waiting for my approval?"
- "Which documents expire in the next 30 days?"
And when you ask it to act — clock in, request an absence — it never executes on its own: it leaves a proposal you approve with one click. The AI prepares; you decide.
The bridge to your advisory firm
Here is the crown jewel. If you work with an external advisor, the same ritual repeats every month: collect the hires, leavers, absences and overtime, write the email, wait for the payslips, forward them one by one. With NAiOS Gestoría on the other side, that ritual disappears: on the 25th your company generates the monthly variations by itself and hands them to your advisor inside the platform; the firm calculates the payroll in its usual software, uploads the PDF batch once, and your portal delivers each payslip to each employee with acknowledgement. A cycle that used to take a week of emails becomes two clicks.
Three ways to use it
The café with shifts. Eight employees, split shifts, paper time records. Every waiter clocks in from their phone; the manager watches the day panel and approves holiday swaps from hers. At month end the hours report writes itself — and if an inspection comes, the register is up to date without anyone having spent a minute on it.
The remote studio. Twelve people across three cities. Holidays are requested from the portal and appear in the shared team calendar; payslips land in each portal with acknowledgement; contracts and their renewals live in the employee file with expiry warnings. Nobody asks "how many days do I have left?" any more — it is in their portal.
The company with an external advisor. Twenty employees, payroll outsourced. Before: a spreadsheet of monthly variations, PDF forwarding, and the classic "did I send you Jordi's sick leave?". Now: variations are generated and delivered on the 25th by themselves, and payslips come straight back to each employee's portal. The advisor and the company see the same thing, each from their own side.
Getting started takes five minutes
Activate the module, create your company and add your team — by hand, or with a self-service onboarding form. Every employee receives their portal invitation by email and can clock in from day one. NAiOS RRHH is part of the NAiOS platform, alongside the CRM, the ERP with Verifactu, Tasks and Calendar — and if you want the full picture of why one integrated platform beats ten separate tools, it is in this article.
